SECTION 79 RULES COMMITTEE

Section 79 Rules Committee
A. OBJECTIVE OF THE COMMITTEE 1.To promote the realisation of the vision, strategic objectives and priorities of the City of Johannesburg. 2.To assist the Council in developing and administering standing rules for Council meetings for its efficient functioning of the Council as a decision making body. 3.To develop and monitor the implementation of procedures and rules for the efficient functioning of the committees of Council. 4.To develop, advise and monitor the implementation of Council's policy with regard to Civic Functions and presentations. 5.To diligently perform its power and functions in terms of these terms of references. B. POWERS OF RECOMMENDATION AND REPORTS Unless otherwise instructed by the Council, the Rules Committee may consider and make recommendations to the Council on the following: 1.The development, amendment or substitution of the Council's standing rules for Council meetings. 2.The procedures and rules for section 79 and ward committees as required by the Local Government Municipal Structures Act, 1998. 3.Allocation of membership to the various committees. 4.The determination and/or formulation of policy and procedures regarding the appointment of members of Council as substitute (replacement) on Committees as well as alternates. 5.The general capacitation of Councillors to ensure that they execute their responsibilities. 6.The determination and/or formulation of policies regarding privileges and benefits of and use-of facilities by members of the Council. 7.The determination and/or formulation of guidelines of policy and procedure in respect of local and international conferences, overseas and other trips undertaken by Councillors, including the consideration of financial implications thereof. 8.The appointment to, substitution or cancellation of membership of Council's representatives on outside bodies or its membership of such bodies that do not fall directly under the control or responsibility of a Portfolio Committee. 9.Allowances for Councillors, including subsistence and travelling allowances for Councillors who are away from Council on Council business. 10.Applications for the hosting of Civic Functions of a metropolitan significance exceeding an amount of R75 000-00. 11.Mayoral ceremonial regalia and protocol arrangements, including those of Councillors. 12.The making of awards where the Seal of the Council is required. 13.Requests received by Regiments of the South African National Defence Force for the granting of Freedom of the City of Johannesburg to them. 14.The identification and consideration of applications of persons who have rendered exceptional service to the City of Johannesburg and/or its people for conferment of the Freedom of the City of Johannesburg to them. 15.Metropolitan Civic Funeral and Memorial Services. 16.Requests for wreath laying and commemorative services by Service and Military Organisations. 17.The formulation and submission of policy and criteria pertaining to all matters mentioned in Paragraphs above. 18.Any other matters which Council may determine from time to time. C. DELEGATED POWERS The Rules Committee shall have final decision making power on the following matters: 1.The power to determine privileges and benefits of and use of facilities by members of the Council within the policy framework determined by the Council. 2.In terms of the standing rules for Council meetings, to decide whether the ruling of the Speaker as to the interpretation of the standing rules was correct, or whether it should be amended or substituted, provided that except for him/her being present for the purpose of his/her explaining the reasons for his/her being ruling he/she may in his/her sole and absolute discretion excuse him/herself from the meeting during the consideration of an item of this nature. 3.The making of rules pertaining to the keeping of attendance registers in terms of the standing rules for Council meetings and in respect of meetings of all committees of the Council and the procedure for notification of absence from such meetings. 4.The submission of proposals or comments on any matter affecting local government in terms of legislation proposed by the provincial or national legislature or any law which does not fall within the sphere of operation of any other committee of the Council. 5.To consider and resolve within a policy framework approved by the Council applications for the hosting of Civic Functions of a Metropolitan significance not exceeding an amount of R75 000-00.

Section 79 Rules Committee

A. OBJECTIVE OF THE COMMITTEE

1.To promote the realisation of the vision, strategic objectives and priorities of the City of Johannesburg.

2.To assist the Council in developing and administering standing rules for Council meetings for its efficient functioning of the Council as a decision making body.

3.To develop and monitor the implementation of procedures and rules for the efficient functioning of the committees of Council.

4.To develop, advise and monitor the implementation of Council's policy with regard to Civic Functions and presentations.

5.To diligently perform its power and functions in terms of these terms of references.

B. POWERS OF RECOMMENDATION AND REPORTS

Unless otherwise instructed by the Council, the Rules Committee may consider and make recommendations to the Council on the following:

1.The development, amendment or substitution of the Council's standing rules for Council meetings.

2.The procedures and rules for section 79 and ward committees as required by the Local Government Municipal Structures Act, 1998.

3.Allocation of membership to the various committees.

4.The determination and/or formulation of policy and procedures regarding the appointment of members of Council as substitute (replacement) on Committees as well as alternates.

5.The general capacitation of Councillors to ensure that they execute their responsibilities.

6.The determination and/or formulation of policies regarding privileges and benefits of and use-of facilities by members of the Council.

7.The determination and/or formulation of guidelines of policy and procedure in respect of local and international conferences, overseas and other trips undertaken by Councillors, including the consideration of financial implications thereof.

8.The appointment to, substitution or cancellation of membership of Council's representatives on outside bodies or its membership of such bodies that do not fall directly under the control or responsibility of a Portfolio Committee.

9.Allowances for Councillors, including subsistence and travelling allowances for Councillors who are away from Council on Council business.

10.Applications for the hosting of Civic Functions of a metropolitan significance exceeding an amount of R75 000-00.

11.Mayoral ceremonial regalia and protocol arrangements, including those of Councillors.

12.The making of awards where the Seal of the Council is required.

13.Requests received by Regiments of the South African National Defence Force for the granting of Freedom of the City of Johannesburg to them.

14.The identification and consideration of applications of persons who have rendered exceptional service to the City of Johannesburg and/or its people for conferment of the Freedom of the City of Johannesburg to them.

15.Metropolitan Civic Funeral and Memorial Services.

16.Requests for wreath laying and commemorative services by Service and Military Organisations.

17.The formulation and submission of policy and criteria pertaining to all matters mentioned in Paragraphs above.

18.Any other matters which Council may determine from time to time.

C. DELEGATED POWERS

The Rules Committee shall have final decision making power on the following matters:

1.The power to determine privileges and benefits of and use of facilities by members of the Council within the policy framework determined by the Council.

2.In terms of the standing rules for Council meetings, to decide whether the ruling of the Speaker as to the interpretation of the standing rules was correct, or whether it should be amended or substituted, provided that except for him/her being present for the purpose of his/her explaining the reasons for his/her being ruling he/she may in his/her sole and absolute discretion excuse him/herself from the meeting during the consideration of an item of this nature.

3.The making of rules pertaining to the keeping of attendance registers in terms of the standing rules for Council meetings and in respect of meetings of all committees of the Council and the procedure for notification of absence from such meetings.

4.The submission of proposals or comments on any matter affecting local government in terms of legislation proposed by the provincial or national legislature or any law which does not fall within the sphere of operation of any other committee of the Council.

5.To consider and resolve within a policy framework approved by the Council applications for the hosting of Civic Functions of a Metropolitan significance not exceeding an amount of R75 000-00.